How I got my Schengen Visa in the Philippines at the Italian Embassy

How I got my Schengen Visa in the Philippines at the Italian Embassy


As a Philippine passport holder, we are required to get a Schengen Visa for our travels in the Schengen states of Europe which includes: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.


This is how I got my Schengen visa in the Philippines. I lodged my application with the Embassy of Italy. I called up the embassy at 63-2-892-4531 to ask for the requirements. They were nice and answered my questions courteously. This is their website for more information. You can click here for the forms and requirements page. For a more detailed list of requirement for the tourist visa, you can check out this document on their website. It also lists the accredited travel insurance companies in the Philippines.

I was told to prepare a document checklist listing the documents I included in my appliacation which are the following:

  • Manager’s check – ask for the rate, it varies. addressed to PIASI
  • Cover Letter – this was not required, i just included one.
  • Application form for Schengen Tourist Visa
  • 1 passport size – white background
  • 1 extra passport size picture and 1 extra 2×2 size picture – these were returned
  • Original passport valid at least 9 months, photocopy of first and last page
  • Photocopy of previous visa and immigration stamps
  • Original Bank Certificates
  • Photocopy of Bank passbooks
  • Photocopy of Credit card and Statements
  • Photocopy of DTI Business Registration
  • Photocopy of Mayor’s Permit
  • Photocopy of BIR Certificate of Registration
  • Photocopy of Business Registration Plate
  • Photocopy of ITR
  • Photocopy of Flight Booking – reservation only, don’t purchase your tickets just yet.
  • Photocopy of Hotel Bookings
  • Printout of Itinerary
  • Photocopy of Travel Health insurance – I got mine through Blue Cross

* I have a business so I submitted mostly business documents. If you are employed or a student, the requirements may be different.

I was asked to put a Disclaimer on the bottom of the page which says: “Incomplete requirements may be ground for refusal of my application”. Then signed above your printed name.

I put all the documents inside a brown envelope,Β scotchΒ taped. Then on the outside of the envelope, I was asked to list the following:

  1. First line – Italian Embassy Visa application
  2. Second line – Tourist Visa
  3. Third line – Name
  4. Fourth line – Passport number
  5. Fifth line – Reference number (you get this upon scheduling the pick up of your application)

Once I had all of my documents ready. I called up their hotline (sorry, I’ve forgotten what it was and didn’t list it. You can always ask for it when you ask for the requirements). The scheduling hotline is a lot more expensive to call so be prepared for the bill. If you’re calling from a prepaid phone, make sure you’ll have enough load to last you the conversation.

I was asked by the operator if I’m doing this for myself and if I’m not some agency trying to schedule for someone else. Once we got that out of the way, she got my information like name, address and the like. Then, she scheduled me for a pickup by the courier 2Go. She told me to give the courier PHP430.00, that’s for each applicant. I was told that the processing time was 3 weeks or 15 working days. Then I was given the reference number.

I was surprised to get my visa before New Year’s. I felt very very blessed. πŸ™‚





Italian embassy in Manila website info:
Application Instructions:Β

0 thoughts on “How I got my Schengen Visa in the Philippines at the Italian Embassy”

    • Hi Shallot,

      You can go to a travel agency and ask them to reserve you a flight and indicate that you’re not buying a ticket. You need it for visa application purposes. They would probably know about it. Sometimes, they make me pay 100 pesos. Sometimes, it’s free. πŸ™‚

      • thank u so much for your quick respond to me, highly appreciated… now i know how to book a flight i just knew that u will have to pay right away the ticket in order to have a visa.

  • i have a question, what if i want to travel to europe for one month.. m going to uk, france paris spain germany? do i nedd to get each visa for each country or this schengen visa is enough for my trip to the said country? thanks, ur answer wud be higly appreciated.

    • The schengen visa covers countries and territories mentioned in the blog so you only need one visa for those countries. The UK is not a schengen state so you would need to apply for a different visa for that. πŸ™‚

      • thanks for this also, i have question pa ms. ems, kasi diba magravel me for one month to europe, nginquire ako s travel agency i told them the countries na pupunthan ko, sabi nila i need to go back here in the phils before i can go to another country, like for instance when nsa italy ako, uwi daw muna ako dto tapos tska ulet ako punta s france, diba parang ngsasayng lnag ako ng pera nun uuwi dito tas punta naman ng france tas uwi ulet s germany naman.. meron po ba way na if nsa itlay na ako don na ako mgbuy ng ticket ko papunta naman s france and then france to germany and so on and so forth,na ndi na uuwi pa ng pinas?

  • Hi maam, how did you receive your passport with visa? Did you pick it up personally or they sent it to you through courrier? And which courrier? Thanks

  • Hi Ems,

    Is it possible to request a “rush” processing of your visa application? We’re leaving on tour this august and I have roughly 6 weeks to apply for both uk tourist visa and schengen visa. Help please? Thank you. πŸ™‚



    • Hi Josephine,

      The UK visa has the “rush” option but it is conditional if you have certain visas issued before. Look into their Priority Visa processing. I’m not sure if it’s still available din. Sa Schengen, depende din kung san embassy ka mag-aapply at sa scheduling nila for an interview. It really takes a lot of time for applications. I allotted about 2-3 months for mine just for scheduling and processing for both the schengen and UK visas. Good luck! Sorry not much help here. πŸ™‚

  • Hi, im just wondering which one is more practical to apply first, uk or schengen visa? Im also applying thru italian embassy since I will be staying there the longest.. Thanks..

  • Hi Ems! I am still confused. It’s my first time to apply for a schengen visa for Germany to visit my boyfriend. Pwede ba na hindi na ako pumunta sa Embassy? pwede ba over the phone na lang gaya sayo? I’m from Davao kasi and nasa Manila ang Embassy. And another thing, boyfriend ko ang magcocover ng expenses ko, so di na ba ako kelangang magsubmit ng bank statements? okay na ba yung sa kanya na lang? i need your reply. Thank you! πŸ™‚

    • Hi Isabel,

      Depende kasi yan sa anong irerequire ng embassy na aapplyan mo. In your case, it’s the German embassy. Nag-apply ako dati sa italian embassy and they used to accept applications through mail pero ngayon kailangan na din ang personal appearance dahil most embassy now require to take your biometrics (finger prints and photo). It’s always a good idea sa opinion ko na magsubmit ng sariling bank statement kung meron ka to also show the embassy or consul na you also have money of your own. πŸ™‚

  • Hi ems. Do you have an idea if i have to take a transit visa to the uk if i am just flying thru london to go to paris for example. I do have a discounted ticket from mnl – london- mnl . Im not going out of the london airport by the way. Im just gonna fly from london to paris then back to london.. Thanks for your help πŸ™‚

    • Hi Donna,

      I’m not very familiar about transit visas. The thing though is if you are doing that, you still would have to go through immigration to get your check in luggage (I assume you have check in luggage) and then come back in the terminal for your flight to Paris. You might need to check in at the departure area for your flight to Paris if you have luggage. I don’t know if the money you save will be worth the trouble. You have to factor in the additional airfare to Paris and visa cost if you will need one. πŸ™‚

    • Hi marvinagustinzacarias,

      I don’t think it matters kung may family ka dun or wala. Depende sa purpose of your trip at your returnability at syemore discretion ng visa officer yun. πŸ™‚

  • hello ma’am , i am a ladyboy and i am applying visa four italy , my Question is if i stay only 15 days in italy what kind of visa do i need , its my first time to travel there? and how many days do i wait to have that visa? How about also if you don’t have Bank account , There is only sponsor for your flights and visit, what is the right move for this?

    • Hi celine,

      If your intenton is to visit Italy then it’s for a short term visit visa. I did not have a sponsor so I don’t know how that goes.

  • hello maam,im jane from davao 18 years old,i just wanna know if how long and what are those requirements for schengen visa na kelangan kung iapply para makapunta aku sa portugal…meron kasi akung boyfriend na portuguese at gustu nya akung madala sa ngayon at gustu ku ring sumama kasi i love him so much kaso wala akung visa, only passport…anu po bang dapat ko gawin,yong pina ka da best po…….please….

    • Hi JD,

      I wouldn’t know. I didn’t apply with a sponsor. Please check on their website for update and specific requirements, links should be on the blog post. πŸ™‚

  • A letter of invitation addressed to the Embassy
    what does this mean ems ?
    sya gagawa ng letter then esesend sa embassy or sa akin ?

  • ems san mag babayad ng mga fees ? dun na ba pag dating mo sa embassy or it needs to be online by credit card ? anu yung PIASI anun ang process nun ? anu ibig sabihin nun ? hope you can help me

    thank you

    • Depende kung saan ka embassy magaapply and yes usually dun mismo ang payment.

      PIASI is a third party company that helps with scheduling of appointments and releasing.

  • hi ems … magsasubmit ako ng application on august like last week of august and my departure s on october last week di is that ok ?

  • Hi em tanong lng po ako kailangan po b personal magpunta kahit wala p po yn asawa ko s unang punta para po maasekaso ko po yn mga dapat dadalhin papeles para pag enterview po complet npo yn document at ilan days po bgo mkuha po yn schegen visa for france..

    • Hi mil fernandez,

      Hindi ko masyado maintindihan yung tanong mo. Yung sa interview, kailangan talaga personal dahil kukunin nila ang picture at fingerprints mo. One week ang processing sa France for tourist visas. πŸ™‚

      • I would like to ask I had my interview last Sept. 01 2015 in German Embassy and after i submitted all the documents I signed also the 2go envelop to deliver my passport in our house. i would like to ask if how long its gonna take ??

  • I would like to ask I had my interview last Sept. 01 2015 and after i submitted all the documents I signed also the 2go envelop to deliver my passport in our house. i would like to ask if how long its gonna take ??

  • I would like to ask I had my interview last Sept. 01 2015 in German Embassy and after i submitted all the documents I signed also the 2go envelop to deliver my passport in our house. i would like to ask if how long its gonna take ??

    • Hi Will,

      For me it took 3 days but the processing is usually 7 business days and add another day for shipping. Good Luck! πŸ™‚

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